Community Service

It's finals week, which normally means people are extremely busy and stressed, studying for exams. I've never been the type to stress over exams, and while I'll do a bit of studying, I'm not particularly worried. But I am stressing and busy with something else-- the Tyson Project, as I have started thinking of it.

$40,000 is a lot of money, and expenses add a couple thousand to the total-- $50,000 is a very high guess, but a good number to start with. Always estimate high, and then not have to worry when things are more expensive than planned. And since I do not plan to count on ticket sales (even though I know I could), it's a very, very daunting number.

I talked with the Colorado regional coordinator for the SSA. He was initially optimistic, offering ideas of people to talk to about getting money, but then he talked with someone higher up and told me that he didn't think it was possible. He mentioned that the largest speaking fee his group had ever raised was $1,000, and that they had trouble with that. I am not going to let that stop me... but it does put it into perspective a bit.

Fortunately, I talked with my sister, and while she says that she finds the price offensive, she also offered some good advice about getting money. It's kind of her job, so I really appreciate the advice. The big thing that she mentioned today that is occupying my thoughts is this: people are more likely to give money to a group they have seen doing good for the community. Which makes a lot of sense-- get attention for and from the school, and we're more likely to get help from them (and others) with raising money.

The problem is, I'm not sure what big things we can do over the summer to get such attention. There are several things I can think of for service. The first is raising money to donate to a charity-- a worthy thing, but since we are going to be trying to get a lot of money for Tyson, I don't want to tap too much into people's funds before then. The second is to volunteer for an existing organization-- again, a worthy thing, but it won't get a lot of attention for our group. The third is what I am looking for-- something we can do on our own that will be good but not cost a lot of money, since we don't have a lot.

Ideally, I'd like to get a lot of people together for something big, something where we can get media attention. If a local news station-- or even a paper, or news website, but something official-- covers a service project of ours, we can point to it to show potential donors what we are about. But I don't know what.

I'd love to organize a small-scale version of Camp Quest, since starting one of those in the Denver area is one of our long-term goals. I don't know that we have the resources, and I can't be there during the day during the week, so I really doubt we could do it. But if we could it would be great.

Ugh. Need to have a brainstorming session, but getting people together for such a thing turns out to be fairly difficult.

O_O

As I said, last night I sent an email to Dr. Tyson's people inquiring about what it would take to get him here. 

This morning, I had a reply.

Not from Dr. Tyson-- I didn't expect he would see the message anyway-- but from the person who books his speaking engagements. He gave me his phone number and said I ought to call, he could answer my questions. I freaked out about that for a while-- I hate phones, and when it comes to contacting important people, I much prefer to have the time to compose my thoughts and agonize over my phrasing that email allows. But I did so.

It costs $40,000 to get Dr. Tyson to speak. 

Plus first class travel and expenses, of course. 

And the scary thing? We're actually going to try to make it happen.

Dr. Tyson is booked until next year, what with filming the new Cosmos series. In general, it's best to try to book him very far in advance anyway, I am told, because he gets hundreds of requests a year and can only do so many of them. So the fact that we had said spring at the earliest is actually fairly convenient. In fact, Dr. Tyson has an engagement in California on May 1, so if we wanted to book him the day before or after, it would cut down on travel costs. 

A couple of things make the very large number slightly less scary. Only half of it is due at the time the contract is signed, and even that might not be set in stone-- some schools, I am told, have a policy against paying advances. Mines is one such school, but they make exceptions for cases where it is industry standard to do so, so I'm not sure whether we will have to or not. The rest of the money-- or all of it, possibly-- is due the day after the event.

That's where the other one comes in: ticket sales. Our largest venue on campus seats 1100. I wish we had a larger-- it will be no trouble to sell that out completely. But if I set the ticket price at $20, that will cover more than half. And if I set it at $25... I don't want to set them that high, but I think I could. (Yes, $40 tickets would probably cover everything. I don't want to set the price that high-- I want students to be able to afford to go.)

However, as confident as I am of selling out our auditorium, I know I should not count on that money. Besides, it would be much better to have the ticket sale money to use for the future-- so I'm left with trying to raise $40,000. 

But like I said, the scary thing is that we're going to try. How amazing would that be? Not only being able to meet one of my idols, more personally because I'm an organizer for the event, but also the message it would send. A brand new group, able to raise that kind of money and get one of the most recognized scientists alive to come to our campus-- I wonder how much the Campus Crusade for Christ has ever raised for one thing? And if we can get the full amount before, we'd have $22,000 (or more!) to use for charitable donations and service. How much has the Fellowship of Catholic University Students ever donated in one big chunk? It's a petty, selfish sort of glee to think about being able to top those two-- among others-- in our first year of existence. 

By the way, if you have fundraising suggestions-- preferably ones that bring in a lot of money-- please offer them in the comments... we're going to need all the help we can get!

Yay, productivity!

Today was an awesome day.

I met with my officers today, and we discussed at great length the feedback we got from the brainstorming session last week. We made a lot of decisions, in terms of what we need to be doing before fall. In mostly chronological order:

We are going to have my VP talk to Phil Plait about speaking for us this fall. He has already offered to come speak to the astronomy club (that my VP is president of) for free, so we think this will not be too hard a sell. He will, we hope, be our big name speaker for the fall. We also decided there was no harm in trying to find out about getting Neil DeGrasse Tyson for the spring. I wrote an email to the "Request a Speaking Engagement" address on his website this evening, asking for information about bringing him in in the spring. Here's hoping!

The first big event we are concerned with is the Celebration of Mines, our fall club fair. I've ordered tabling supplies from the SSA, found a link about buying Darwin fish and other things in bulk, emailed the RDF about buying Out Campaign stuff in bulk, and my treasurer is going to talk to the person in charge of such things tomorrow to be sure we have a booth space reserved. We decided that instead of having people write their name and email on a list, we'll have them type it into a spreadsheet on my tablet-- no handwriting issues, and my tablet has enough battery to last through the day with no problems. We'd like to have event cards to give out-- that is, an index card or smaller sized thing that has information for the next event we are doing. We also talked about having people fill out surveys so we can get a better feel for the campus's attitudes, and about having some sort of game for giving away swag. We're not yet sure what we will do to attract attention, but we'll put some thought into it.

We talked for a while about other events-- debates we could host, movie nights, getting a group together to go to the Reason Rally next year-- and then moved onto service. We love the idea of helping with Jeffco's Outdoor Lab program, and reaching out to the Girl Scouts (but NOT the Boy Scouts-- they allow neither gays nor atheists). In the nearer future, we'd like to help clean the campus-- pick up trash, mostly-- and donate to the food bank, or a similar organization. Those are simple things to get started in, and if we're going to reach Tier 3, we have to do at least 3 service events a year.

Then we moved onto education, and started talking about my VP's pet project. He wants to collect videos of people talking about how they came to be atheist/agnostic/humanist/whatever label they wear, and put them online somehow. It's rather nebulous at this point, but this does make it very convenient that our faculty adviser is also in charge of the AV Club. I decided to find out about what it might cost to get a more professional website set up; a friend is researching that for me now.

Fundraising is always a challenge; we have decided that our big event is going to be an annual Flying Spaghetti Monster Dinner. Buy a plate, get spaghetti and a raffle ticket (more raffle tickets can be purchased at an additional cost) and some kind of entertainment. Servers will dress as pirates, naturally. We're thinking this should happen in November; we've already decided that there will be a committee for it.

Finally we talked about other groups we could cooperate with. Sigma Lambda (the local GLBT group) came up again, as well as APO-- I am told they do a lot of philanthropy, and would be happy to work with us. We also talked about gradually taking over the newspaper-- apparently a few years ago they were all super conservative and Christian. This has improved, but it's about time we got another voice in the paper.

As the meeting wound down and we talked about committees, we got a little silly. The committees would all have excessive names:
- Fundraising: There's Always Money in the Banana Stand Committee
- FSM Dinner: The Committee Touched By His Noodly Appendage
- Outreach: Really, We Don't Eat Babies
- Events: Cool People Doing Cool Things
- Planning: Hindsight Is 20/20, Foresight Should Be 20/20
- Executive (officers): Committee for Investigation of Recursive Committees

Then we made a to-do list, which I have already made a good start on. All in all, a very productive day.